Second Movement is a company limited by guarantee and a registered charity no 1111985.
Any personal information we collect will be used lawfully.
We hold and process* personal data for the legitimate interests of the company:
- Contact details (such as name, address, email address) provided to us by members of the public who have asked to receive information from us; this will include our mailing lists and other information about our performances, newsletters and updates from us about our activities and those of companies and performers we are associated with. It will also include information provided under the Gift Aid scheme.
- Details of artists who have contacted us in relation to performing with the company, or requesting auditions or opportunities to perform, and suppliers who have provided services
- Contact details of individuals at trusts, foundations who have supported us or whom we have contacted for support, and other arts organisations we have worked with
- Where applicable, to record and administer standing orders or other donations and to claim GiftAid from HM Revenue and Customs
We do not store sensitive data such as ethnicity, sexual orientation, age or health/disability details, except with the owner’s specific consent.
We do not share personal data with any other organisations in either original or anonymised form unless
- The other persons or organisations are working on our behalf in an administrative capacity, in which case they will have been required to keep the data confidential and comply with the terms of this policy
- or exceptionally, if we have obtained permission in advance specific to the particular sharing or transfer of data from the “data subject” ie the person the data relates to.
Data will be used to maintain contact with audiences and performers, to provide information about events and opportunities to perform, to evaluate applications to perform with the company, for the completion of any transactions or contracts for example performers or suppliers of services and for administrative purposes such as accounting and gift aid claims. The data is processed on the grounds of the legitimate interests of the company whose objects are to advance the education of the public in the arts and in particular (without limitation) the art of music in all its branches.
Data is held securely by the trustees to whom this task is assigned or other authorised officers of the company.
On request to firstname.lastname@example.org, we will take any of the following actions:
- cease to contact them
- inform data subjects what personal data we hold in relation to them, and how it is processed
- amend data that the data subject demonstrates to be incorrect
If the data subject requests a restriction in the processing of data or deletion of data (subject to any legal rights or obligations the company has to retain it) the request will be evaluated and granted if the company concludes it is obliged to do so.
Unless contacted in the manner above, we will continue to hold personal data so long as we believe it is potentially relevant to our work eg for providing information about performances or performance opportunities.
Any person with a grievance against the company in relation to the processing of personal data is entitled to complain to the Information Commissioner’s Office.
The company reserves the right to amend this policy as and when it considers it appropriate.
*Under the General Data Protection Regulation, “processing” covers a wide range of operations performed on personal data. It includes the collection, recording, organisation, structuring, storage, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, erasure or destruction of personal data.